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BOARD OF SELECTMEN 7-5-06
Town of Willington
BOARD OF SELECTMEN • 40 OLD FARMS ROAD • WILLINGTON, CONNECTICUT 06279 • (860) 487-3100 • FAX (860) 487-3103



BOARD OF SELECTMEN

SPECIAL MEETING                                                                                                                    JULY 5, 2006
TOWN OFFICE BUILDING                                                                                                              6:30 P.M.



First Selectman Eldredge called the meeting to order at 5:00 P.M. with the following in attendance:  Selectmen Patton and Lewis, L. Nicholls, and residents.

APPROVAL OF MINUTES
SELECTMAN LEWIS MOVED TO APPROVE THE MINUTES OF 6/19/06.
Selectman Patton seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO

SELECTMAN PATTON MOVED TO APPROVE THE MINUTES OF 6/29/06.
Selectman Lewis seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO

PRESENT TO SPEAK
Mr. & Mrs. Wentworth were present to discuss the speeding on Cisar Road.  They have written many letters regarding this and asked for speed bumps; they were told that a survey was done and the people did not want speed bumps.  They have met with State Troopers from Troop C and occasionally the Troop will do a speed check, they caught someone doing 60 MPH on a 30 MPH road.  Selectman Lewis commented that we looked into constables but you need a resident trooper to have them.  We did have money for radar a few years back but it was taken out of the budget.  Selectman Lewis suggested having people go to the Board of Finance meetings to complain and ask that the money for radar be put back in the budget.  Mr. Wentworth commented he talked to the person in Mansfield who was in charge of the speed bumps and they were happy with the results.  Discussion on the good and bad points of speed bumps followed.  Mr. Wentworth commented the stop signs are not helping and asked if a speed bump could be placed at the stop sign as you come off Route 320 on to Cisar.  All felt this would be dangerous.  First Selectman Eldredge commented that Sgt. Shemansky of Troop C said the stop signs were a great help.  Selectman Patton asked what would you expect us to do?  Mr. Wentworth commented come up with a solution, not just ignore it.  Selectman Lewis commented you should go to the Board of Finance and ask them to put the money for radar back in the budget, have your neighbors go also; I will go with you.  Mr. Wentworth commented the worst time for speeding is 4:30 and 6:00.  Selectman Patton commented we tried to change the intersection of Rt. 320 & Cisar but the State did not like it.  Selectman Patton commented the agenda for the BOF is on the website.  Selectman Lewis commented radar does work.  First Selectman Eldredge commented he would call Sgt. Shemansky tomorrow.  
    
CORRESPONDENCE
A list of correspondence was available at the meeting and in the Selectman’s office.

SPECIAL MEETING                                             -2-                                                                     JULY 5, 2006
PUBLIC WORKS
Lynn commented they are doing GASB and storm repairs from wash outs from the heavy rains.  Selectman Patton asked did we award the chip seal bid?  First Selectman Eldredge commented we are waiting for the State bids.  Lynn commented I gave it to you.  First Selectman Eldredge commented we will have to hold it for less oil.  Selectman Patton commented we can’t do less oil and roads, we may have to go to the BOF next spring for more money.  Lynn commented the roads are being hurt from the rain we need to save them.  Discussion followed on recalculation.  Selectman Patton commented why are we revisiting this, we agreed on the roads and mileage, we need to award the chip seal bid before we lose it.  We need to maintain these roads.  Go to the BOF and tell them we are doing the roads and may need more money in the spring.  You need to take care of things.  Mike Makuch, Willington Hill Fire Dept. Chief, commented as a point of order, this is disorganized, there is business to do, time should not be wasted arguing back and forth.  Selectman Lewis commented what you have here is the meeting is a workshop.  It is the only time things can be hashed out.
SELECTMAN LEWIS MOVED THAT WE DIRECT THE FIRST SELECTMAN TO GET THE CHIP SEAL CONTRACT AWARDED AND TO GO TO THE BOARD OF FINANCE AND TELL THEM THEY MAY GO OVER.
There was no second. – motion fails

SELECTMAN PATTON MOVED TO AWARD THE CHIP SEAL CONTRACT TO GORMAN BROTHERS, INC. FOR 65,000 GALLONS AT $1.67 PER GALLON AS PER THEIR BID OF MAY 15, 2006.
Selectman Lewis seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO

Mike Makuch asked does Public Works have any money for trimming of overgrowth?  Lynn commented we have the money but not the manpower.  Discussion followed about having John Sahi of Recreation and Chuck Pippin of the Fire Dept. helping out at Public Works.  Lynn commented the holder has been down for a month; we need to get equipment fixed and help.  They are checking out the holder and ordering a part for it.  Lynn asked is the money in the budget just for mowing or can it be used on the water truck?  Discussion on this followed.  Lynn commented Chuck Pippin has a CDL and has worked for the Town before.  First Selectman Eldredge asked when do you need him?  Lynn commented she could use him for 4 days to catch up on mowing, sweeping and limbs down.  First Selectman Eldredge commented we can use some of the money for help.  Talk to Chuck and get back to me.  

WATER GRANT FOR HALL MEMORIAL SCHOOL
First Selectman Eldredge commented DEP has not assigned anyone to administer this grant yet.  Selectman Patton commented we need to get together with the Board of Education on how we are going to do this; who is going to design the piping from the building to the street, what will be inside, etc.  Discussion followed on establishing a building committee.  A letter will be sent to the BOE, BOF, Public Works and both Fire Depts. asking them for a representative for the building committee.  A member of the BOS will also be on the committee.  Selectman Patton commented the building committee can be responsible for the whole thing but only get reimbursed for the part from the school grounds to the street.   S. Cobb asked if a contract with Birmingham has been signed?  First Selectman Eldredge commented no, when we get the grant back we have to find out if we are locked into Birmingham of if it has to go to bid.  We have to discuss this with the grant administrator.  Selectman Lewis asked can we afford to do this?  Birmingham said the grant would cover it if we don’t run into ledge.  We need engineering done to find out if we can do it within the budget.  Our problem is they don’t do the engineering; we must do preliminary engineering.  If they hit big rock we don’t have the money.  Discussion on this followed.   Selectman Patton commented a letter should be sent to the Town


SPECIAL MEETING                                             -3-                                                                     JULY 5, 2006
Attorney regarding the duties of the building committee.  First Selectman Eldredge commented we have to find out if the Board of Selectmen or a Town Meeting establishes the building committee.    

SOLID WASTE DISPOSAL AGREEMENT
First Selectman Eldredge commented we received the proposal for the solid waste disposal, it goes until 2009.  We must notify them by March 1, 2009 or it will be automatically renew for an additional 24 months. The rate was scheduled to increase from $69.99 to $72.02 as of July 1, 2006 but this amendment will drop the rate to $69.00 with an increase of 2.9% on July 1, 2007.
FIRST SELECTMAN ELDREDGE MOVED THAT WE SIGN THE 3RD AMENDMENT TO THE SOLID WASTE DISPOSAL AGREEMENT TO INCREASE THE CONTRACT ONE YEAR FROM WHERE WE ARE NOW WITH A POSSIBLE EXTENSION OF TWO MORE YEARS, STARTING AT A REDUCED PRICE OF $69.00 A TON FOR 06-07 WITH AN INCREASE OF 2.9% EACH YEAR THEREAFTER.
Selectman Patton seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO
  
RESOLUTION FOR SUNTRUST LEASING CORPORATION
SELECTMAN PATTON MOVED THAT THE BOARD AUTHORIZE THE LEASE AGREEMENT WITH SUNTRUST LEASING CORPORATION AND AUTHORIZE FIRST SELECTMAN MICHAEL ELDREDGE TO EXECUTE ALL NECESSARY DOCUMENTS USED THEREIN.
Selectman Lewis seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO

AWARD CONTRACT FOR SENIOR CENTER RECREATION AREA
FIRST SELECTMAN ELDREDGE MOVED TO AWARD THE CONTRACT FOR THE SENIOR CENTER RECREATION AREA TO PUTNAM WELDING FOR $20,900.00 AS PER THEIR BID.
Selectman Lewis seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS)    0  NO

GOOD & WELFARE
Selectman Lewis thanked Lynn for the flags over the holiday they looked good.  Lynn commented we need more around Town.  Mike Makuch asked should we take them down after Columbus Day?  Lynn commented the ones on the Town Green stay all year.  Selectman Lewis commented he requested this because of 9/11, it shows support for our troops.  Mike commented it was just a suggestion to keep them in good shape, take down in the fall and put back up in the spring.  Lynn asked when are we going to fix the roof in the old senior center?
First Selectman Eldredge commented it is going to cost $90,000 and that is not in the budget.  Lynn asked could we patch it before the ceiling goes?  The longer we wait the more it will cost.  Selectman Lewis commented the Town Hall painting needs looking at.

SELECTMAN PATTON MOVED TO ADJOURN THE MEETING AT 8:06 P.M.
Selectman Lewis seconded the motion.
VOTE:  3 YES (ELDREDGE, PATTON & LEWIS )    0  NO

Respectfully submitted,
Mary Bowen
Mary Bowen
Secretary


Board of Selectmen
860-487-3100

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